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General Data Protection Regulation (GDPR)

GDPR Privacy Notice (Effective 25 May 2018)

For me to be able to fulfil my responsibilities as a Counsellor I will need to record personal information about you. This information includes your name, address, date of birth, age and contact details.
I will allocate you an identifying code which includes your unique client number and the month and year you made an initial appointment (SG0000/month/year). Under this code I will take notes of ‘assessment information’ including your GP details and relevant medical information. I will also note aspects of your presenting difficulties, personal, professional, social and family history that you choose to share with me.
This information will be retained in separate locations (keeping your name and contact details apart from the assessment notes.) My computer is protected by a password and has a virus protection software installed.

Your contact details will be used to contact you. Other personal data such as your name, address and date of birth will be used to verify your identity if there is a need to contact your GP or a request for access to personal data from yourself or legitimate legal instrument such as a court order.
This personal information will be held securely for a period of 3 years from the date of your final attended counselling session with me. Where it is in our best interests to retain this personal information for a longer period, due to any issues arising out of the work, I will hold this for 7 years from the date of your final attended counselling session with me.

You have the right to ask to see information held by me about you and to do this please either ask me or submit a request in writing.

I will bring two copies of this Privacy Notice to your initial appointment for signature by both of us.

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